Free restaurant schedule template
A weekly staff schedule for Excel and Google Sheets. Enter in and out times; hours per person, hours per day and labor cost add up on their own, even for shifts that end after midnight. Add your sales forecast to see labor cost as a percent of sales.
Frequently asked questions
How do I make a restaurant schedule in Excel?
List each employee with their position and hourly rate, then enter a start and end time for every shift. This template calculates daily and weekly hours, handles overnight shifts and totals labor cost, so you only type the times.
Does it work in Google Sheets?
Yes. Open Google Sheets, choose File → Import and upload the .xlsx file, or download the CSV version. The formulas keep working.
How far in advance should a restaurant post the schedule?
At least a week ahead is common, and some US cities (New York, Chicago, Seattle, San Francisco, Philadelphia, Los Angeles and others) require up to 14 days for larger employers under fair workweek laws. Check the rules for your city.
What is a good labor cost percentage for a restaurant?
Most full-service restaurants aim for roughly 25–35% of sales; quick-service places often run lower. The template shows your percentage as soon as you enter a sales forecast.